Project Planning for Administrative ProfessionalsAdministrative Assistant Resource
March 12, 2014 — 1,947 views
It is not very unusual for a person to manage projects without any theoretical knowledge about handling them. There are plenty of things that you may be doing according to the knowledge you have gained through experience. However, learning some basics can make a huge difference in improving your skills as a project manager. Here are some things you may need to know as a project planner.
Work breakdown structure
There are a handful of core requirements associated with every project. These requirements are generally referred to as the high level deliverables. The work breakdown structure is a process that involves breaking the deliverables into smaller tasks. These tasks are then handled by the project managers, experts and the rest of the team. The breaking down of tasks allows the project managers to better organize the project as the goals are broken down into smaller steps or deliverables. The resources are aligned with greater precision to track progress. While you may consider this step a bit tedious, it is very important to ensure that an accurate project schedule has been established.
The work breakdown structure is the first and the most crucial step involved in any project. The breakdown structure will provide you clear idea about identifying the resources, the time, pace and every other aspect required to complete each task involved in the project. This information can now be used to define and develop a project schedule that your team can review and support. The schedule is basically a detailed list of tasks. It includes the start and end dates for each task that is assigned to each team and also the dependencies involved in the project.
The most essential point to remember here is that unlike the work breakdown structure, the project schedule is a variable document that needs to be revised and reviewed as per changes in the situation. It is always a good practice to make sure that enough amount of breathing space has been allocated between each task.
The project plan
Finally, you should always remember to have a project plan. This is nothing but a guide on how to manage, control and execute each and every task included in the project. Many project managers confuse the project plan with the project schedule. But the project plan is more than just the schedule. A project plan must include detailed accounts of managing the requirements, schedule, finances, quality, managing change, communication and so on.