Smartphone Tips for Administrative ProfessionalsAdministrative Assistant Resource
October 23, 2012 — 2,817 views
Smartphone Tips for Administrative Professionals
Administrative professionals rarely have a free moment. The demands of the job often require long hours, and few ever fully catch up on their obligations. The key for succeeding is to use time management techniques, work efficiently and to prioritize. Smartphones offer a number of features and apps that can help achieve these three goals.
Calendar apps are useful for determining each day's priorities. Certain deadlines can be entered, which allows administrators to look ahead and work on tasks that must be completed soon. There are also a number of apps dedicated to providing finer control for prioritizing the day's activities, and some of these apps even allow users to decide which tasks deserve the highest priority. By using these apps on a daily basis, administrators can be assured that they are using their time as efficiently as possible.
Time tracking is important as well. Estimating how long it will take to complete certain apps can help simplify the task of managing one's time, and these apps can help administrators arrive at better estimates. For example, tracking how long it takes to complete a work schedule can allow administrative professionals to know exactly how much time it will take to create a schedule in the future, which can make it easier to plan a day's activities.
Smartphones can also be used to communicate with others. Administrators are often away from their desks, but smartphone email apps ensure that they always have access to their email. While typing on a smartphone is slow, it is sometimes easier to tap an email than it is to return to the office. Further, many businesses have switched to integrated platforms to run the business, and many of these platforms have communication tools. Most of these platforms have smartphone clients that allow administrators to use the platform's communication features.
Administrative professionals are often responsible for analyzing data and finding ways for the company to operate more efficiently. When used with a cloud-based performance tracker, smartphones can often be used to read sophisticated analyses that programs automatically generate. By being able to view these analyses instantly, administrative professionals can spend less time crunching the numbers manually and more time interpreting them. This can help them find ways to save the company time and money.
The smartphone craze is only accelerating, and the capabilities of these devices keep increasing. By using the smartphone as a business tool, administrators can work more efficiently and save valuable time.