Tips for Prioritizing Your Workload

Administrative Assistant Resource
March 24, 2014 — 4,011 views  
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A lot of people often believe that their workload is the reason for things going wrong in their life. This is because they tend to neglect an important factor - prioritizing. Prioritizing is a vital task that makes many aspects of your life more manageable. Small things like staying focused on what is happening at the present moment can make a huge difference in your life. While planning ahead is also important, you should first take care of the current situation. Here are some simple tips you can use to prioritize your workload and become more efficient.

Importance of notes?

While most people use programs built into their computers to keep a track of their projects, making notes can make a huge difference when it comes to keeping things on track. This could be anything from a simple whiteboard to a printed document as an extension of your computer based schedule. This will help you stay focused and will ensure that no task slips through the cracks. Make sure that your notes are as exhaustive as possible to cover all the critical as well as non-critical tasks associated with your day. You could even arrange these tasks into tables which will help you handle a crisis effectively.

Things to leave out in the notes

While making notes is very important, you must take care that your notes aren't overwhelming. So, it makes sense to avoid including routine tasks, like checking emails, in your list. The routine tasks could be included in your computer's in-built calendar. Make sure you do not include these routine tasks in your notes as it could lead to a certain amount of confusion.

Things to include in the notes

While routine tasks can be left out of your notes, there are certain other smaller details that can help you organize your day in a better manner. For example, you can assign a time limit for each task on a particular day and plan the entire week in this manner. Once you have done this, make sure that you stick to the schedule. This will ensure that you can get all the tasks completed without having to burden yourself. Other than this, you must also take care not to make any promises you cannot keep. You will need to be realistic and honest about the time you may need to complete each task. Most importantly, always make sure that you adhere to deadlines.

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